Summary of Fincantieri Marine Group’s Response to COVID-19

Why we and others continue to work.

We are part of the Defense Industrial Base, which provides support to the Navy as they defend our nation. We also provide critical support to commercial maritime efforts through repair, service and construction.  Because of this, the Departments of Defense and Homeland Security consider our operations as a part of the Nation’s critical infrastructure.

The U.S. government has explained that this imposes on us a “special responsibility” to continue operations and provide the services the government sees as critical to our national defense and in response to the COVID-19 virus. Accordingly, the recent state orders that have closed many businesses have excluded ours.

Fincantieri Marine Group continues to follow CDC, state, and local government guidance for critical infrastructure, as well as developing our own measures to minimize the risk of exposure. We will continue operating with modified daily workflow, increased cleaning and disinfecting measures, continued work from home options for those with the ability to do so, and continued compliance with all government recommendations.

At this time, we have no reported or confirmed cases within our organization. However, if there is a case, we will work to notify all employees and follow all CDC/state/local health measures necessary such as contacting and quarantining the person’s close colleagues, temporarily closing any building or area that must be sanitized, performing sanitization, and moving operations to other areas of our yard, if recommended.

Ask these questions. Stay home if sick.

Your health, safety and security remains our primary concern. As community spread of the illness takes place within the United States, it is essential that you stay home if you think you may have COVID-19.

We have prepared the following five questions for you to consider every day. If at any point you can answer yes to one of these questions, we ask that you stay home, reporting your absence and working with Human Resources to obtain a leave of absence.

  1. Have you or someone you live with been tested and confirmed as having the COVID-19 virus?
  2. Have you or someone you live with currently or recently been hospitalized for having the COVID-19 virus?
  3. Are you or someone you live with suspected of having the COVID-19 virus, but HAVE NOT yet been tested?
  4. Have you or someone you live with recovered from having the COVID-19 virus?
  5. Are you or someone you live with in a “Restricted Movement” status, meaning, placed in quarantine either by self, other authority (TSA) or health provider?

Once again, if your answer is yes to any of these questions, contact your Human Resources Department to report your absence and discuss a plan moving forward for your leave of absence and return to work. You will not be allowed on site for 14 calendar days, during which time you can work from home, use any paid sick leave or vacation/PTO you have available, or take unpaid leave. All information will be kept confidential in accordance with federal, state, and local law. 

What if I feel sick while at work?

If you become very sick while at work, rather than spread germs to your coworkers, please inform your Supervisor you will be leaving work sick. Then, contact Human Resources within 24 hours to obtain a leave of absence. Fincantieri Marine Group reserves the right to send sick employees home. Our Safety/EHS teams and Supervisory staff can make those determinations.

How does Leave of Absence approval work?

During this COVID – 19 health emergency, we have expanded our normal unpaid leave of absence (LOA) process for our employees. We are now approving unpaid LOA’s for:

  • Employee’s own Illness (chronic/short term)
  • Care for a dependent
  • Care for a sick dependent

Employees may receive an unpaid LOA for up to 10 working days; or up to the equivalent of two (2) work weeks or 80 working hours. For any illness affecting the employee, or dependent, that is lasting three (3) days or more, please apply for FMLA/STD to obtain additional leave, protection and potential compensation. At the end of your approved leave, you will be expected to return to work with the appropriate paperwork, if applicable, unless alternate arrangements have been made in advance. If after 10 days you are in need of additional unpaid leave, please contact your local HR team.

Insurance premiums during a Leave of Absence

At Fincantieri Marine Group (FMG) it is important that our employees continue to receive the benefit programs they select each year (medical, dental, vision, etc.). However, if you do not receive a paycheck from FMG, you must assume the responsibility of paying 100% of the employee portion of your insurance premiums.

You can verify your insurance premium amount per pay period by reviewing your last regular pay statement.

Payments can be sent in to the Green Bay Corporate Office (address provided on all Leave of Absence paperwork). Per plan documents, termination of coverage will result after 60 days of unpaid insurance premiums.

Reminder: Ensure your information comes from trusted sources

It’s crucial that everyone in our workforce relies on official and fact-based communications methods as their sole information sources during the COVID-19 pandemic. Misinformation can spread quickly over social media and through word-of-mouth claims that are not verified. Because of this, we want to provide our workforce with accurate sources of information. We are committed to giving you the very latest – including information from our local and state health departments. If any cases of COVID-19 are confirmed within our workforce, you will be the first to know. There are no reported or confirmed cases as this time within Fincantieri Marine Group. You can track confirmed cases in Wisconsin through the Department of Health Services (DHS) website. https://www.dhs.wisconsin.gov/outbreaks/index.htm

Your health and safety is our top priority, and we sincerely thank you for your commitment and dedication to helping us continue operations at this time. If you do not feel you can work for childcare or other reasons, please contact Human Resources to discuss your leave of absence options (many options listed below).

  1. Work a normally scheduled shift.
  2. Request a shift change (granted where available and feasible).
  3. Use available vacation or PTO.
  4. Take an unpaid leave of absence by contacting Human Resources.

Call the Employee Information Line for the latest updates

We are committed to keeping everyone up-to-date with the latest information from within FMG via our new FMG Employee Information Lines. Please note, the union call-in lines where you can report an absence or ask questions are still separate (those numbers are provided below as well).

FINCANTIERI MARINETTE MARINE FINCANTIERI BAY SHIPBUILDING FINCANTIERI ACE MARINE
External: 715-735-8795

Internal ext. 8795

External: 920-746-3466

Internal ext. 3466

External 715-735-4795

Internal ext. 4795

UNION CALL-IN UNION CALL-IN GREEN BAY OFFICE
External – 715-735-9341

ext. 6590, Internal – ext. 6590

External: 920-746-3456

Internal ext. 3456

External: 715-735-8790

Internal ext. 8790

Steps we are taking to protect our workforce

Travel and Visitors

  • International travel was suspended on March 4.
  • On March 12, all foreign visitors were suspended from visiting our facilities, and domestic visitors were limited to business necessary only. All visitors are being screened until further notice to ensure they have no COVID-19 symptoms and have not come into contact with anyone with the virus.
  • Travel between all FMG sites was suspended on March 13.
  • Visitor forms, pre-screening questionnaire are handed out to all guests arriving at shipyard (given out to guests 48 hours in advance of arriving onsite, if it is a planned visit).
  • The United States Navy, Lockheed Martin, other partners, vendors, suppliers, contractors and visitors are all following our visitor procedure requirements.
  •  We are working closely with contractors and vendors to align processes between our organizations to protect the health and safety of all employees.

Disinfecting measures within our facilities

  • We are disinfecting high-traffic areas multiple times a day; additional resources have been added to wipe down surfaces.
  • Ozone machines have been installed throughout some of our FMM facilities to disinfect, kill or remove any dangerous or irritating airborne particles.
  • Additional hand sanitizer and cleaners has been placed throughout the facility.
  • Vending machines have been temporarily closed for sanitation and to limit high-touch areas.
  • Additional waterfront sanitation stations are currently being installed where appropriate.
  • Additional foot holds have been installed to provide hands-free door opening capability.
  • Daily HealthWire Communications, similar to this, are being distributed to all FMG employees via email, flyers/posters, table drops and closed-circuit TV screens in our shipyards.

Workflow modifications

  • We are enacting our work from home policy for those employees who can complete their job responsibilities from home in order to allow for more personal space between individuals remaining at our facilities.
  • We are practicing social distancing at meetings, utilizing conference calls and video conferencing where possible.
  •  Employees are alternating lunch breaks to follow better social distancing.
  • We are utilizing best practices for adjusting shifts; whereby some of our largest first shift population shifts its to work either second or third shift to practice better social distancing.

Partnerships

  • We are working with local, state and federal agencies and Health Departments including Centers for Disease Control (CDC).

Questions?

  • If you have questions, write us at wicommteam@us.fincantieri.com.
  • If you have concerns or questions regarding being at work, please contact your Supervisor or local Human Resources Department to review your leave of absence options.

Sincerely,

Dario Deste, Fincantieri Marine Group President and CEO